Camps are organized throughout the year to satisfy different motives and goals. For example, governments of various countries arranges camps to provide shelter and protection to refugees and nationals who have lost their homes because of some natural calamities or war. We also find many organizations planning summer camps for kids or adults to let them enjoy the day and participate in various fun-filled activities. Now, whether a State organizes a camp or a professional institute, there is an urgent need to manage these camps properly to save time and cost.
Managing camps, especially the big ones is a mammoth camp management software task. You need to handle the registration phase as well as fee collection to ensure the success of the camping experience. An online camp management software can help you streamline and handle such elements of the camping registration process at an affordable cost. It is because of the cost effective nature that we see the majority of camp organizers turning towards using the Cloud-based camp management solution instead of manually controlling and supervising the event.
Technology is slowly overpowering the manual aspects of executing a task. Let’s see how such a solution is helping the camp owners manage work professionally.
Camp Registration Forms
You can create, design and publish the camp registration forms just like your existing hard copy forms. The only difference being is that instead of printing the form on paper, you publish it on the website. I Interested individuals can start filling it up their details as soon as it is uploaded on the website. If there is a need to enhance and publicize the organization’s brand value and corporate identity, it can be done by customizing the forms to make them look like your camp website. You can even add any number of questions on the forms to gather relevant details from each registrant.
With an online management app, you no longer need to print and post individual confirmation letters to the respective registrants. You can quickly send confirmation group emails to all the participants after the successful completion of registration as well as any links or attachments that needs to be filled out.
Cloud-based camp management app will let you accept registration fees using one’s credit cards and such other leading payment gateways. As a camp organizer, you can utilize the online payment solution to send refunds or chargeback to individuals who decide to withdraw their registration due to some personal reason.
Generation of Online Reports
After the camp gets over, the next key element is to generate a variety of reports to measure the specific aspects of business activities and ROI. Online generation of reports saves time and you can create multiple reports and store them on a single activity dashboard in minutes. All registrant plus their payment details get automatically stored in the solution database; hence you can instantly access them online to import them in excel or such standard formats.